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GENERAL LIABILITY
- The participant acknowledges that he/she has no
right to lodge damage claims against the organizers
(C.T.A. POTNIK or any other company involved) should the
performance and program of the Conference and related
events be obstructed or prevented by unexpected natural,
political or economic events or generally by force
majeure, or should the non-appearance of speakers or
other reasons cause program changes. With registration,
the participant accepts this proviso.
- C.T.A. POTNIK and any of their partners/agents shall
not be responsible for and shall be exempt from all
liability in respect to any loss, damage, injury,
accident, delay or inconvenience to any person, or
his/her luggage or any other property for any reason
whatsoever, for any services provided before, during or
after the Conference. Personal travel and health
insurance is recommended and is the sole responsibility
of the participant.
- Personal liability of the participant applies for
any damage caused by him/her on hotel property or other
facilities related to the Conference.
GENERAL PAYMENT TERMS
AND PROCEDURES
- Reimbursement will be processed after the
conference.
- Credit card payments are only available for online
registration and accommodation.
- Please be aware that your credit card will be
charged in Euros.
- If your local currency is not euro, the amount
charged will be converted back to the currency of your
account which may result in total charge slightly
different from that published in Euros, depending on
local euro exchange rate.
- Bank charges are the responsibility of the
participant and should be paid at the source in addition
to the registration and room fees.
- In case of a difference between an amount received
in Euros and registration or room costs published, due
to exchange rates difference, the difference is the sole
responsibility of the participant and should be paid
either in advance or on site. Organizer will advise
participant regarding the correct amount to be paid.
- To avoid charges, participants should use the
correct daily exchange rate while converting local
currency to Euros. Payments received in an amount less
than published rates in Euros will be considered final
only after receiving the rest of the amount.
Payment options:
- By credit card by online submission only (Visa or
MasterCard )
- By cheque (see details below)
- By bank transfer (see details below)
- By draft on demand D.D. (Indian participants only)
REGISTRATION
- A limited number of registrations will be accepted
(first come/first served basis).
- A limited number of tickets for opening and closing
ceremonies are available and will be assigned based on a
first come/first served basis.
Participant’s fee includes:
- Participation in scientific sessions
- Entrance to the exhibition
- Conference bag and printed conference materials
- Coffee breaks
- Lunch box on Friday, 20 March, and Saturday, 21
March, 2009
- Invitation to opening and closing ceremonies (limits
applies)
Accompanying person’s fee
includes:
- Invitation to opening and closing ceremonies (limits
applies)
- Accompanying person conference bag (no printed
materials included)
- Full-day city tour on Saturday, 21 March, 2009
Group registration:
Special conditions apply for group registrations (10
participants or more). Please contact groups@adit2009.org
for details and procedure.
Cancellation policy:
- Received up to 15 December 2008: full refund less
bank charges
- Received up to 01 February 2009: 50% refund less
bank charges
- Received later than 01 February 2009: no refund
ACCOMMODATION
- An individual Accommodation booking form per each
room must be submitted.
- A minimum three (3) nights accommodation must be
booked to gain the benefit of special Conference rates.
- For room reservations outside the Conference dates,
please contact POTNIK by e-mail:
housing@adit2009.org.
- Each form must be completed with the full personal
or business address of the participant/guest.
- Agency/company addresses will not be accepted
(except for company employees).
- Forms without a guest name will not be accepted.
- A valid credit card or first night’s deposit (in
case of another form of payment) is required to
guarantee any booking. The booking will be final upon
receipt of the corresponding guarantee/deposit.
- For block bookings (10 rooms and up), companies are
required to send their request by e-mail. Different
payment and cancellation policies will apply.
- Official check-in time for the hotel is 14:00 hours
and check-out is 10:00 hours.
- In case of late arrival please inform the organizer
in order to guarantee the room.
Payment
- December 15, 2009, is the due date for the
first night’s deposit (if not already paid when the
reservation was made).
- Please note that by February 15, 2009, full
prepayment for the entire stay is required.
- Bookings without final payment received by March 1,
2009, will be considered as canceled. Your credit card
will be automatically charged for the balance of your
hotel accommodation. Participants paying with a bank
transfer or check need to send this balance to POTNIK
(international delegates) or AMATIS (Indian
participants) well in advance.
Changes and cancellations
- In case of non-arrival, the hotel will automatically
release the reservation for the entire stay.
- Cancellations or changes are subject to the hotel’s
availability and must be made in writing (e-mail or fax)
to POTNIK and will not be valid if done through the
hotel.
- Cancellations or changes made by phone will not be
accepted.
- Any changes will be charged an administrative fee of
€40.
ABSTRACTS
- A limited number of abstracts will be scheduled for
oral or poster presentation. Please indicate if you are
submitting your abstract for oral or poster
presentation.
- The Committee reserves the right to decide on the
final form of presentation.
- The Committee reserves the right to select the
abstracts relevant to the sessions.
- Authors will be notified of the method of
presentation.
- Abstracts will be published in the abstract book
only.
- Abstracts can be submitted only by registered ADIT
participants.
Before you begin:
- Carefully study the Abstracts Rules
- Include :
- Contact details of presenting author
- Details of all affiliations of all abstract
authors: institution, city, country
- Authors' names (initials and family name)
- Abstract title Note:
- Abstract cannot exceed 250 words
About abstract submissions
- Be sure to make all changes, corrections and
proofreading before pressing the “Submit” link since
corrections and proofreading will not be provided by
Conference and abstracts will be published as received.
- Please note that once you click “Submit,” you
cannot edit the information you entered.
- To make changes after you have clicked “Submit,”
start over or contact the Congress Secretariat at
abstracts@adit2009.org with reference to your name and
abstract confirmation number.
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